Service
SOP Writing Services
SOP writing services for small businesses. Your team records the work, and we turn it into clear step-by-step procedures and training your people follow.
The Systems Effect writes SOPs for small businesses from the way your team already works. Your people record the work, we turn it into step-by-step procedures and training, and we keep going into the roles around it. One hyper-focused role is $3,500; a monthly partnership across roles is $4,500 a month, month to month.
SOPs written for you, from the way your team already works
Most SOPs never get written because the people who know the work are busy doing it. We take the writing off their plate. Your people record the work as they do it, and we turn those recordings into procedures. AI speeds up the production, but the knowledge always comes from your people.
How it works
- Record and review. Your team records the work. We review it and convert it into step-by-step procedures.
- Ask clarifying questions. We find the gaps and close them, so nothing depends on what one person remembers.
- Write it clearly. Concise documentation with visuals, built so a new person can follow it.
- Organize the training. Procedures are grouped into training outlines by role.
Large projects are broken into manageable weekly steps, so the business keeps running while the work gets done.
What you get
- Step-by-step SOPs for the tasks that matter to your business
- Video walkthroughs built from your own screen recordings
- Checklists, process visuals, FAQs and cheat sheets where they help
- Everything organized by role and loaded into your platform, such as Trainual or Process Street
Who this is for
- You are looking for someone to document your business processes because nobody inside has the time.
- The way things get done lives in a few people's heads.
- You have tried to write SOPs before and they stalled or went unused.
What it costs
| Offer | Price |
|---|---|
| Discovery call | Free |
| One hyper-focused role | $3,500 |
| Monthly partnership | $4,500 a month, month to month, planned in three-month blocks |
| Whole-company operating system (every department at once, on-site visits, custom software from our sister company, The Software Effect) | Scoped individually |
| Extra effort (sessions beyond the monthly set, on-site days, travel at cost) | Billed on top, agreed first |
| Maintenance after a partnership | $1,500 to $2,600 a month |
One role at $3,500 fits a hyper-focused job. For $1,000 more, a month of partnership reaches the roles that touch it as well, which makes us a systems partner for the whole operation. Software is billed by the vendor, and we do not price by team size. The full breakdown, and how it compares to a freelancer or a project quote, is in What It Costs to Hire Someone to Write Your SOPs.
Should you write SOPs yourself or hire it out?
Both can work. Read who should build your SOPs and SOP software vs hiring a pro to decide. If you want to do it in house, start with how to write an SOP. If you would rather hand it off, book a planning call.
Frequently Asked Questions
What do SOP writing services cost?
The Systems Effect charges $3,500 for one hyper-focused role, or $4,500 a month for a partnership that covers the roles around it too. The discovery call is free, and anything beyond the agreed monthly sessions is approved by you before it is billed.
How much of our time does this take?
About two hours a week from the people who know the most. We handle the rest.
Do we need SOP software first?
No. We can build in the tool you already have, or help you choose one on a planning call.
Will our team use them?
That is the test we hold ourselves to. If a good looking document would satisfy you, we are not worth the money.
Is a freelance writer cheaper?
Per page, yes. If your processes are already written down and need cleaning up, a writer is the cheaper choice. If the knowledge is in someone's head, the writer will need that person's time anyway, and getting it out of them is the part we do.
Can we stop at any time?
Yes. The monthly partnership runs month to month, and you keep everything we built.
Do you only work with businesses in Indiana?
No. We are local to Lake County, Indiana and the Chicago area, and we work with businesses nationwide, virtually.